Student Information System Free Essays

Today, in most countries, computers and other IT resources are deployed by institutions of learning to facilitate the dissemination, access and management of information. This project evaluates and analyzes the processes, technology and methodologies implemented in the development of a web-based information system termed â€Å"Electronic Student Management System† (E-SMS) to solve the basic problems of the manual method used by the administrators and staff of secondary schools in Nigeria ————————————————- Information Technology is widely used for faster and easier way of recording student information. It is also used in managing the operation undertaken by the school. We will write a custom essay sample on Student Information System or any similar topic only for you Order Now It is a great help to every school that undergoes with different difficulties within recording the students information. Almost all schools and other institutions, computers have significant impact in their works. People rely on computer for efficient and effective way to handle different loads and tasks. ————————————————- In today’s generation, we are engaged in highly computerized technology aiming to enhance individual lifestyle and most especially in the world of business. The manual system is now considered obsolete after the birth of the computerized system. Computerized S. I. S is now very common today’s generation. The current system of the EMCSI that they are using now is a manual paper based system and this system is a computerized student†¦ Coping with the electronic revolution left institution in a dilemma with very meager options except to follow and adopt the changes. Students preferred to have guide and easy transaction like release of records, enrolment and many more. These are demands that institutions should cope up with. They need technology which should do the work for them. What they need is a program or a system where they would simply press or click button and all the necessary information about a person will be provided. Additionally, much of the software used in previous student information systems and school administration worked on an outdated code base and had a curious mix of presentation, businesses and data accessibility. The advantage of having a student management system was missing as it was not possible to integrate any of the campus- based activities within the systems. Thus, educational institutions were looking for a web- based solution such as a student information system or an intelligent student information system with an inbuilt mechanism to meet the requirements of student- related information management as well as to serve the purpose of a school management system. Furthermore, they were looking forward to a complete package on student information management system from a single programmer. Student Information Systems (SIS) manages student records and information. A Student Information System provides a capability to view the student records. It includes student status, grades and the remaining accounts. A Student Information System helps schools mange various operations including student data, accounts, and viewing grades on previous semester. SIS is different from Course or Learning Management System (CMS or LMS). A SIS allows for the quick and accessible flow of information. A Student Information System provides fastest and efficient work job to the personnel and staff with useful tools to automate the daily routine of simple tasks ————————————————- CHAPTER I RESEARCH PROBLEM AND ITS BACKGROUND INTRODUCTION Notably,  student information system or SIS incurs such application software designed for educational establishments to manage student data. Student information systems provide capabilities for entering student test and other assessment scores, building student schedules, tracking student attendance as well as managing many other student-related data needs within the institution university. Thus, many of these systems applied in the Philippines can be scaled to different levels of activity and can be configured by their home institutions to meet local needs. Moreover, before universities have created their own bespoke student record systems, but with growing complexity in the business of educational establishments, organizations now choose to buy customizable within the shelf software. It can be that, modern student information systems are usually server-based, ith the application residing on central computer server and are being accessed by client applications at various places within and even outside the school. During the year 1990s, student information systems have been changing and are fast adopted through the presence of a web medium as a channel for accessing SIS without any hassle upon viewing student details and information. STATEMENT OF THE PROBLEM This study deals with the Proposed Claro M. Recto High School Specifically, this study aims to answer the following questions: 1. What are the problems encountered by the system of the students’ information system in terms of services? 2. How do the above to be improved? 3. Is the proposed system can really make solution for these problems? 4. Does the computer based system can help the school to make                      Collection process fast and ease? How to cite Student Information System, Essays Student Information System Free Essays string(34) " from the business point of view\." ACKNOWLEDGEMENT First of all we would like to thank program director Mr. Satya Bahadur Shrestha and our subject teacher Mr. Keshav Poudel for providing us with an opportunity to do our project work on â€Å"Student Information System† as part of our syllabus. We will write a custom essay sample on Student Information System or any similar topic only for you Order Now We are heartily indebted to our subject teacher Mr. Keshav Poudel for his constant support and guidance throughout this project. It was his valuable suggestions that helped us to cope up with emerging obstacles during the development of this project. Group Members Ashish Shahi Sanjay Maharjan Sulashyana Shrestha TABLE OF CONTENT Table of Contents 1. INTRODUCTION 2. 1. Introduction about the Project 2. 2. Objectives 2. 3. Scope of the Project 2. SYSTEM STUDY 3. 4. Existing System 3. 5. Disadvantage 3. 6. Proposed System 3. 7. Advantage of the Proposed System 3. 8. Problem Definition and Description 3. SYSTEM ANALYSIS 4. 9. Package Selected 4. 10. Resources Required 4. 11. Feasibility Study 4. 12. 1. Operational Feasibility 4. 12. 2. Technical Feasibility 4. 12. 3. Economic Feasibility 4. 12. Functional Requirement 4. 13. Non Functional Requirement 4. 14. Use Case 4. 15. Sequence Diagram 4. 16. Project Scheduling . SYSTEM DESIGN 5. 17. Process Diagram 5. 18. Entity Relationship 5. TESTING 6. 19. Testing 6. 20. 4. Unit Testing 6. 20. 5. Integration Testing 6. 20. 6. System Testing 6. CONCLUSION 7. 20. Summary of the Project 7. 21. Future Work INTRODUCTION Introduction about the Project Nowadays technology has reached its highest level and is in the phase of developing more with the new innovations. Student†™s Information System (SIS) is an important aspect of any educational institute. The information about the student’s overall performance is important as to generate student’s progress report. Still different colleges record student’s performance report on the paper. Although records can be recorded on the paper manually, but this process is time consuming activity. With the advancement of technology, computerized techniques are more useful and consume less time compared to paper work. Hence computerized techniques should be used in colleges to record and access student’s data which is more effective and efficient to use. The Student Information System is aimed to computerize the record keeping system as to make the job easier for the college administrators. 1. 2 Objectives The main objective of this project is to develop software that helps in easy access of the information about the student, their overall performance in one click. Our system is focused to make a web based SIS which makes the work of measuring student’s performance easier and efficient. The main intention is to provide a system with suitable efficiency and accuracy while maintaining its main objective to access student’s performance report. * Ensures that end users have input the design process. * Accomplish project goals and objective within defined budget and time parameters. To implement a computer based program as to make the work effective and efficient. Scope of the Project As discussed above this project is based on developing software that is capable of finding student’s performance report. The system will be able to show student’s performance report. This system will help to reduce the effort to record the entire student’s performance data in files. This system will save time and increase efficiency. This project is purely based on the research and along with the study and requirement of this project in academic field. 2. SYSTEM STUDY 2. 1 Existing System The existing system of managing SIS in the college is based on the file recording system. The recording method of this system is totally based on file system and the data about the students are recorded in a file and to search the performance graph about a student the files are to be searched according to the student’s semester. 2. 2 Disadvantage The existing system is very time consuming and is not effective as it is based on the file recording system. To search one student’s report all the existing files are to be searched. Modification and updating process is hazard, which is time consuming and inefficient. . 3 Proposed System The system we are about to make is a web based system dealing with the Student Information System. Particularly it is based on the activities related to the recording and accessing the student’s performance report. The proposed system is a computerized system which will be much more effective than the filing system. 2. 4 Advantage of the Proposed System As the system is a computerized system, it will reduce the effort to record the student’s progress report on the files. It will also save time in recording, managing and accessing the student’s data. 2. 5 Problem Definition and Description In any academic institute student’s information is an important aspect as it is related to the institute and the student studying in it. The student’s information about their overall performance in their academic career is essential and it is to be recorded in a proper way, so that the necessary information can be access when required. Our system Student Information System (SIS) is focused make a computerized system that records the student’s performance information. The main intention is to provide a system with suitable efficiency and accuracy while recording, managing and accessing the recorded data along with appropriate speed. SYSTEM ANALYSIS 3. 1 Packages Selected The package used in the development of our system is Java Net Bin. 3. 2 Resources Required 3. 2. 1 Hardware Requirement Hardware: PC compatible with a Intel Pentium- III processor RAM: 1-GB RAM Hard disk: 20-GB 3. 2. 2 Software Requirement Operating System: Windows 2000 Professional Software: jdk 1. 7. 0_02, jre 7 Front End: Java Back End: MySQL 3. 3 Feasibility Study We made our estimation on whether the system is able to satisfy the user’s need using the software/hardware technologies being used in the developing the system. We made our study on the basis of cost effectiveness of the proposed system from the business point of view. You read "Student Information System" in category "Essay examples" Considering the time and cost the feasibility study were made and further detailed analysis was done. The study is based on the following: * Whether the system contributed to the main objective of the project * Whether the system can be engineered using current technology and within budget and schedule constraints. 3. 3. 1 Operational feasibility We made our study on the basis of the operational factors of the system. Our system is feasible on the operational environment as well. The users who are going to operate on this system will able to understand the system and can use it easily by some training. 3. 3. 2 Technical feasibility The hardware and software used in this system are easily available in the current technical environment so it is easy to use and feasible with our system. Due to technical feasibility further changes can be performed easily. 3. 3. 3 Economic Feasibility Our system is economically feasible as it is under our budgetary constraints. This system is cost effective because * The tools and technologies used for this system are free for non commercial use. This system provides quality of information and the ease of access to the information required. The system can prove effective and efficient and can establish itself as valuable assets for the one who implements it. 3. 4 Functional Requirement The system provides a web base where a large number of pages are crawled for a particular domain and are stored. The statement of services that ou r system provides as the systems functional requirements are as follows * The administrator would be able to insert, delete, modify and update the records based on student’s the performance. The system would be able to display all the recorded performance information about the student. 3. 5 Non-Functional Requirements * Usability Our system will provide the web interface to the end users with the optimum user- friendliness so that they can get accustomed while operating the system. * Reliability The system developed will be able to meet the expectations of the user as well as, it would be reliable to matchup with the existing products * Performance Our system shall return the matched documents from its web base within considerable amount of time. Security Our system provides a web interface, so in order to make the system secure, any user needs to get authenticated. This would help the system be free from spamming and other kinds of attacks. 3. 6 Project scheduling | Gantt Ch art| | | | | Days| 1-5 days| 6-10 days| 11-15 days| 16-20 days| 21-25 days| 26-30 days|   | | | | | | | Activities| | | | | | | Planning|   | | | | |   | Feasibility study| |   |   | | |   | System analysis| | |   |   | |   | System design| | |   |   | |   | Coding| | |   |   |   |   | Testing| | |   |   |   |   | Implementation|   |   |   |   |   |   | The above Gantt chart represents the activities conducted by our team members and the days required to complete all the activities. The activities performed were planning which required five days, feasibility study which required ten days from day 6 to day 15, database design, and interface design required ten days from day 11 to day 20, coding would require ten days, testing would require five days from days and lastly implementation would also require five days from days. As this project is based on the design of the Student Information System, coding system testing and implementation was not conducted but duration was separated for these activities as well. 4. SYSTEM DESIGN 4. 1 System Design 4. 2 Design Description 4. 2. 1 Use Case The use case defines a goal oriented set of interaction between external actors and the system under consideration. Actors are parties outside the system that interact with the system. In SIS actors are the users. Use case diagram of Student Information System Insert records Delete records Update records Search required record View records record Administrator User 4. 2. 2 Sequence diagram for â€Å"Student Information System† 2. Accept password 1. Enter Password Display System Information System Login System 3. System Access 4. Display Record 5. Display require information to the user User Fig: Sequence Diagram for Student Information System 4. 2. 3 Architectural Process Diagram Fail Pass Add Delete Edit Edit Delete Submit Exit Report Action Exit Operation Performance Info Student Info Student Informationon 4. 3 Entity Table: Table name: Student Attributes| Data type| Length| Constraints| S_Id| Integer| 20| Primary Key| S_name| Varchar| 20| -| S_semester| Integer| 20| -| S_phone| Integer| 20| -| Table name: Result Attributes| Data type| Length| Constraints| S_name| Varchar| 20| -| S_marks| Integer| 20| -| Table name: Login Attributes| Data type| Length| Constraints| Username| Varchar| 20| -| Password| Varchar| 20| -| Time| Varchar| 20| -| Table name: Administrator Attributes| Data type| Length| Constraints| Admin_Id| Integer| 20| Primary key| Admin_name| Varchar| 20| -| 4. 4 Entity Diagram Student S_name S_Id S_phone S_semester Fig 4. 3. 1. Entity diagram for student Result S_name Marks Fig 4. 3. 2. Entity diagram for result Username Password Time Login Fig 4. 3. 3. Entity diagram for login Admin_Id Admin_name Admin Fig 4. 3. 4. Entity diagram for Admin 4. 4. 1 ER-Diagram of â€Å"Student Information System† Login Admin Student Result Attend Performs Records Performs 4. 5 Context Diagram: Update info Marks Student details Administrator Student information system Student Id Semester result Student Login details 5. TESTING 5. 1 Testing Our system has been tested throughout the design of the system. As testing is important part of the system development process, we have tested the system throughout the design phase rather than testing the system after the complete development. The following tests are to be done during the system development 5. 1. 1. Unit Testing We will have to test each and every small units of our system. The source code of our system would be divided into modules, which in turn would be divided into small parts called units having their specific behavior. From the unit testing we will come to know if the combination of the units leads to the fulfillment of the software requirements or not. 5. 1. 2. Integration Testing In this testing we will combine the modules and test it as a group. Modules would be typically code modules, individual applications, client server application in the network, etc. Integration testing follows unit testing and precedes system testing. 5. 1. 3. System testing As there are the possibilities of different unexpected errors to occur after integration so the system testing would be done. The system would be tested to check whether it met its requirements and ensure the known and predictable results. System testing would be based on the process description, emphasizing pre-driven process links and integration points. 6. CONCLUSION 6. 1 Summary of the Project Managing student’s performance information is a very important activity of any educational institute. This project is aimed to develop a computerized Student Information System that helps to make recording and accessing the information easy and effective. Subsequent numbers of lectures were reviewed before starting the project. Then further steps were taken such as system study, system’s feasibility and many others considerations. Though the system needs some improvements and future enhancement is also a challenging task, the overall outcome of the project is expected in its design considerations. Enormous knowledge has been gained throughout the project. The importances of background research, system study, requirement analysis different methodologies were learnt. Also implementing techniques, testing have been exercised. Thus we hope our system provides appropriate nformation to the users according to the chosen service and would help to reduce unnecessary time managing the repots on the paper. 6. 2 Future Work Our Student Information System has many aspects that can be upgraded with future works. There are different future possibilities that the system can enhance its features in terms of the technology and design. In order to make even more effective and efficient use of the system the user inter face can be developed in a more interactive way and technological changes can be made. As per the time, knowledge and necessity the system scan be made better in future. How to cite Student Information System, Essay examples